Agents · engineering
Casting invoices, posted.Checked against the PO before the voucher.
eManage Document AI sorts incoming PDFs and photos at engineering plants, reads invoice and PO details, cross-checks GSTIN, amounts, and PO lines, then posts GRNs and vouchers or holds the packet for accounts.
Types
GST invoice
PO and GRN too
Action
Post or hold
Anomaly before voucher
Formats
PDF · image
Phone or scanner
Loop
Closed
ERP master write-back
eManage AI · Document AI
PDF · PNG · JPG · GSTIN CHECK
The problem
The truck is unloaded. The invoice is retyped.
Every casting, forging, and bar stock invoice is keyed again at the gate and again in accounts. Rate and HSN errors show up at GST, not at the GRN.
Delay
Same-day inward, next-day books
Supplier invoices pile until accounts has a quiet afternoon.
Mismatch
PO lines against what was billed
Quantity, rate, and tax splits are checked by eye.
Transport
Transporter papers keyed by hand
LR copies and e-way documents are typed in again at the gate.
On the device
Approve the extract
Invoice fields, GSTIN, and PO lines reviewed on a 16 Pro Max — hold or post without a weak crop of the desktop UI.
Document AI
Northloom Textiles
Tax invoice
Rivet Knitworks
Bill to Northloom Textiles
21 Sep 2026
Plant 04
₹ 2,00,600
Payable · matches PO + GST split
- ✓
Vendor
Rivet Knitworks
- ✓
GSTIN
03AABCR0000R1Z8
- ✓
Invoice
RK/2026-27/1842
- ✓
PO match
NL-PO-4418 · 3 / 3 lines
- ✓
Taxable
₹ 1,70,000
- ✓
GST 18%
₹ 30,600
How it works
Four moves.One write-back.
- 01
Classify.
The agent decides invoice, PO, transporter document, bank statement, KYC, or unknown, and does not force a wrong template.
- 02
Read.
It reads each document type the way it was trained to. Fields come out sorted, not as a block of text.
- 03
Validate.
GSTIN numbers, PO balances, and amount totals are cross-checked before anything posts.
- 04
Post.
Clean packets become GRNs and purchase vouchers. Exceptions land in a hold queue with the original image.
Pipeline
Classify → extract → post
01
Classify
Invoice, PO, KYC, bank — or unknown hold.
02
Extract
Model chosen per class, fields structured.
03
Validate
GSTIN, totals, PO balance.
04
Post
Voucher and image — or the hold queue.
Inside eManage ERP
Posted to the GRN.
eManage posts to party masters, GRN, purchase voucher, and the document archive attached to the transaction.
- Hold on GSTIN, HSN, or amount mismatch, never a silent overwrite
- Works from a phone photo at the gate or a desktop scan in accounts
- Original image kept on the transaction for audit
Questions plantsactually ask.
It classifies invoices, purchase orders, e-way and transporter documents, bank statements, and KYC packs. Unknown types, such as an unfamiliar certificate format, go to a review queue.
The agent posts nothing. It flags quantity, rate, tax, or HSN differences and keeps the image on the hold queue for accounts.
Yes. The reading can run on a box at the plant or head office so trade documents do not leave your network.
It removes retyping. Clerks work exceptions and approvals with the same controls they already have in eManage.
What could your plantrun better?
eManage Document AI sorts incoming PDFs and photos at engineering plants, reads invoice and PO details, cross-checks GSTIN, amounts, and PO lines, then posts GRNs and vouchers or holds the packet for accounts.
Map your document types →Next
